MATCH Program Application Procedures

Application not required.

FMP – Flood Mitigation Program
FMC – Flood Mitigation Committee
BCF – Board of Chosen Freeholders

  1. Municipality applies for, and receives, funding from another agency (e.g. NJ Department of Environmental Protection (NJDEP) – Blue Acres or Green Acres programs)
  2. Municipality contacts Flood Mitigation Program (FMP) staff to begin application process
  3. FMP staff requests application, data and analysis from the other funding agency, as well as pertinent information from the NJ State Office of Emergency Management (NJS-OEM) and Federal Emergency Management Agency (FEMA).
  4. FMP staff meets with Municipality to review application information and procedure going forward
  5. Municipality provides Public Hearing documentation and Municipal Resolution of support authorizing application to FMP for matching funds
  6. FMP staff presents application to Flood Mitigation Committee (FMC) for review at their monthly meeting
  7. If FMC would like to proceed, they provide Preliminary Approval for each Project Area requested which includes:
    • Slate of specific parcels, including “priority” and “alternate” properties, and corresponding lump sum amount for each Project Area
    • Estimate of County cost share, which includes acquisition and soft costs including demolition.
    • “at-risk” statement; soft costs only reimbursed on closed projects
  8. Morris County Board of Chosen Freeholders (BCF) reviews FMC recommendation, if action is taken to proceed,BCF Resolution is passed which:
    • Lists Municipality, Project Area and specific properties therein
    • Lists match-funding requested per Project Area in lump sum format
    • Requests encumbrance of an estimated dollar amount to cover cost share and soft cost reimbursements
  9. FMP staff provides Procedural Letter to Municipality detailing acquisition process and list of required closing documents
  10. Municipality proceeds with landowner negotiations and all due diligence, i.e. appraisals, environmental analysis, surveys, etc. for the slate of specific parcels included in the Preliminary Approval and provides this documentation to FMP staff
  11. FMP staff reviews all required closing documents as per Procedural Letter
  12. When ready to close on an individual property, Municipality provides final cost information for the specific parcel, including:
    • Executed Sales Contract
    • Source of match funding to supplement MC funds
    • List of Soft Costs with receipts
    • Duplication of Benefits statement
  13. FMC reviews Municipal final cost information and gives Final Approval for specific parcel which includes:
    • Details of project and funding amounts approved (contract purchase price and soft costs)
    • Creation of Grant Agreement between MC and Municipality
  14. Municipality executes Grant Agreement with MC
  15. FMP staff creates a BCF Resolution for BCF review and action which requests:
    • Execution of Grant Agreement
    • Release of encumbered funds to Municipality for specific parcel’s closing
  16. Municipality confirms exact dollar amount for specific parcel acquisition and sets a closing date
  17. FMP staff sends release of funds request to Treasurer’s office
  18. FMP funds are wired to Municipality for closing
  19. Municipality demolishes home and provides copy of recorded Deed showing restrictions on specific parcel within 90 days of closing date